Assistant Company Secretary (Commercial Paralegal / Company Law background)

Job ID

167017

Posted

16-May-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Legal

Location(s)

London - England - United Kingdom of Great Britain and Northern Ireland

CBRE’s UK legal team has an opportunity for an Assistant Company Secretary with Commercial Paralegal / Company Law background to join the team and provide support to the Company Secretary. This is a key role in supporting CBRE's UK business.

This is a great role if you have previous company secretarial administration experience or commercial paralegal experience.

• Knowledge of company law is preferred.

• Either a law degree, or CGI UK&I CSQS qualification or an affiliate of the CGI UK&I is preferred.

• Experience working in a large organisation.

Key Responsibilities include:

• Databases: Real-time maintenance and updating of Directors’ lists, corporate audit forms, corporate charts and hCue Entity Management Software. Ensuring that company secretarial documents, books and records are appropriately transferred and coordinated into a new document management system.

• Company secretarial: File all documents with Companies House for multiple UK companies, including changes of directors, share transfers and confirmation statements; maintain corporate books for UK companies; liaise with managing agents responsible for various group holding companies.

• Preparation of board minutes; attending meetings and minute-taking.

• Annual Accounts/PoAs: Support the manager with the annual accounts sign-off process for the EMEA companies. Process requests for drafting and signing of PoAs/Proxies and resolutions.

• Corporate: Support the manager with review, and manage the execution of legal documents for internal corporate restructuring, recapitalisation, issuing dividends etc. Under the manager’s instructions, work with external firms to incorporate/dissolve entities.

• Contracts: Assist with reviewing, execution and tracking of any service or license or other agreements (other than client agreements).

• Compliance: Assist with KYC requests from across the CBRE business.

• Managing the content and layout of the Company Secretarial Teams, intranet or other sites.

• Acting as Secretary to the Charitable Trustees of the CBRE UK Charitable Trust and providing administrative support for all Trust activities. Dealing with requests for supports, updating cashbook records, issuing donation cheques, monthly bank reconciliations, preparing for the scheduled meetings, taking minutes and dealing with the administration post-meetings.

• Insurance - Updating and maintaining claims' files and ensuring that any claims received are passed on, reviewed and responded to by relevant team so that any deadlines are met.

• Provide regular case updates as necessary, this will require coordination with relevant individuals from across the business. Maintaining accurate accounting and invoicing records on Legal Tracker. Assisting in correspondence with Global Risk Management team, Brokers, Underwriters, Lawyers and senior points of contact within CBRE.

• General Insurances - Assisting with data gathering from the UK Business during renewal periods and preparing submissions to Brokers. Processing claim forms and liaising with Brokers and Insurers as required.

• Coordinating receipt of post and ensuring letters and notifications sit with the business person, and any requests, for example, a request for information or payment are complied with accordingly.

• Legal Tracker Database - Maintenance of matter records, including various updates, document postings, invoice processing and liaising with the UK Finance team as appropriate. Liaising with the law firms as necessary.

• NDAs / Confidentiality Agreements - Undertaking legal reviews of NDAs and providing advice and comments to the UK business teams efficiently. Supporting the Company Secretary generally on confidentiality matters. Maintaining the register of all NDAs entered into.

Attributes:

• Excellent communication skills, both verbally and in writing

• Ability to use initiative, work proactively, independently, and co-operatively

• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met, often within tight timeframes

• Excellent attention to detail

• Approachable team player who interacts effectively with colleagues.

Why CBRE?

We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in. The more perspectives we have, the more dimensions we’re able to see. A culture of respect, integrity, service and excellence shapes our approach to every opportunity.

Our competitive and comprehensive benefits program was designed to make sure you feel valued in your role, with benefits that support the mental, physical, emotional and financial health of you and your family.

Maintain your career momentum with the best tools and training in the industry. You’ll have everything you need to thrive in your role: challenging work, a commitment to results, fast-paced assignments and a culture of constant learning.

Diversity, equity and inclusion (DE&I) are more than just values—they're a competitive advantage. By creating a culture where our employees are recognized for their contribution and given a chance to grow, we regularly open ourselves and our business to new opportunities.

About CBRE

We are the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size in every sector and across every geography.

You will be working with global support teams to deliver end to end solutions, tackle and solve problems. CBRE recognises the contribution employees make to the success of the Company and is committed to their continuous development and ensure career progression over a time period.

CBRE serves a range of clients with an integrated suite of services, including facilities, transaction, and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

Working at CBRE

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.

Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do—from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.

At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)