Description

Our client, in the business management industry, is looking for an Administrative Assistant to join their team. The role functions primarily as an administrative assistant and involves the management of a wide range of business-related documents in an office setting. This position requires you to work onsite and during tax season you may be asked to work overtime. If you are interested in the business side of entertainment, this would be an ideal opportunity.

Responsibilities:

• Review and identify relevant documents including agreements, deeds, business management documents, insurance policies, and wills.

• Electronically process and organize the identified documents for easy retrieval and reference.

• Collaborate with the team to ensure the accurate categorization and filing of documents.

• Maintain confidentiality and security of sensitive information.

• Handle high volume phone calls, particularly during tax season.

• Sort and distribute mail - a significant part of this role.

• Perform other related tasks and responsibilities as needed.

• Utilize document management software and electronic databases proficiently.

• Work independently and as part of a team.

• Adapt and problem-solve in response to changing priorities.

Requirements • Proven experience in an Administrative Assistant role or similar.

• Demonstrable skills in Document Management and handling Digital Files.

• Proficiency in Document Scanning, ensuring accurate digital copies of physical documents.

• A solid background in Business Management, with the ability to oversee office operations and procedures.

• Experience in Legal Services, particularly in assisting with legal documentation and compliance.

• Excellent organizational skills and attention to detail.

• High proficiency in using Microsoft Office Suite and other office management tools.

• Strong written and verbal communication skills.

• Ability to multitask and prioritize work based on urgency and importance.

• A proactive and resourceful problem-solver who can work independently.

• Ability to maintain confidentiality of sensitive information.

• High school diploma or equivalent required; bachelor's degree preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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