GENERAL PURPOSE:

Performs professional accounting work at an operating level requiring knowledge and application of general accounting theory, techniques and practices, and knowledge of the University accounting system. Accuracy and attention to detail are necessary.

JOB DUTIES AND RESPONSIBILITIES:

Accounting Related Responsibilities for Computer Science Dept.

• Responsible for reconciling and analyzing monthly ledgers, reviewing expenses,researching and resolving issues with unknown expenses, and preparing month-end financial reports in the URGEMS encumbrance accounting system and the UR Financials (Workday) encumbrance system.

• Primary initiator for UR Financials journal entry process. Identifies when journal entries are required to ensure general accounting practices and policies are followed and financial reporting requirements are met.

• Manages grant budgets and acts as liaison between principal investigators, ORPA (Office of Research and Project Administration), and ORACS (Office of Research Accounting and Costing Standards) for grant related activities and requirements.

• Trains, oversees, and coordinates the accurate entry of data into accounting systems to ensure timely and accurate financial reporting. Oversees and audits accounting functions; monitors expenditures and other related activities to ensure compliance with internal and sponsor regulations.

• Responsible for payroll functions related to CS faculty and staff including preparation of PAF (Personnel Action Form), 211, and 800 forms. Monitors data entry for all salary encumbrances and tracks all faculty effort to ensure all grant commitments are satisfied.

• Serves as backup for Administrative Assistant for pre-award process. Develops and reviews specific budget requirements for grant proposals and prepares cost sharing forms as needed.

• Initiates corrective action or recommends solutions as appropriate, and ensures all expenses in Workday and URGEMS have correct supporting documentation. Reviews accounting documents to ascertain transactions are properly supported in accordance with the University policy and procedures; uses judgement as to whether account balances are reasonable and notifies Academic Operations Manager when deficits occur.

• Notifies the Principal Investigator of accounts ending and follows up on extension requests. Prepares grants for closeout by coordinating with PI and projects any deficits or carryovers.

Financial Reporting

• Prepares sub-contracts and coordinates billing on the awards.

• Prepares CEIS (Center for Emerging and Innovative Sciences) and match proposal requests. Provides NYSTAR semi-annual reports.

• Maintains gift database in Excel.

• Prepares and provides financial reports regarding effort commitment for Federal grants to faculty for annual reporting purposes.

• Serves as P-Card (Purchasing Card) Manager for the department, which requires knowledge of policy and procedures.

Department Responsibilities

• Maintains CLASP (Continued Learning for Administrators of Sponsored Programs) certification and attends monthly meetings.

• Serve as backup to the Academic Operations Manager in their absence; serves as a resource on triage questions/issues.

• Oversees electronic filing systems for research documentation.

• Performs other duties as assigned.

Other duties as assigned

• Provides accounting support as required to the department, supervisor and chair.

QUALIFICATIONS:

• Bachelor’s degree and 1-year professional accounting experience or an equivalent combination of education and experience required.

• At least 1 year of experience working in accounting, financial management or a background quantitative analysis and research techniques required. Preferably in higher education, R-1 research university. Experience with Workday UR Financials, URGems.

• Requires strong accounting and Microsoft Office skills. Prefer

• individual with experience with University of Rochester HRMS and URGEMS, and prefer CLASP Certified. Must be familiar with UR Finance and IBM COGNOS.

• University of Rochester ORPA CLASP certification preferred.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $22.59 - $31.63 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Sch Engineering & App Sci
Full/Part Time: Full-Time
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